Job Description

Senior Payroll Specialist

Compensation: $70K–$80K per year

Job Type: Onsite, Monday through Friday, 9:00 AM to 5:00 PM.

Location: Bronx, NY

Our client is seeking a detail-oriented and experienced Senior Payroll Specialist to manage a wide range of payroll functions, including retirement plan processing, union benefit submissions, and payroll reporting. This role requires strong technical expertise, confidentiality, and precision in handling payroll operations.

Key Responsibilities

• Process weekly payroll for all affiliated entities while ensuring compliance with federal, state, and local laws as well as organizational policies.
• Supervise timekeeping activities in UKG/Kronos and HHA Exchange, ensuring accurate review, approval, and processing of attendance data.
• Provide timely support to employees regarding payroll inquiries and discrepancies.
• Reconcile payroll transactions to align with HR/HRIS updates (e.g., new hires, separations, position changes).
• Accurately maintain deductions, direct deposits, tax withholdings, and garnishments based on documentation.
• Deliver payroll reports to Finance to support monthly financial close.
• Manage weekly retirement benefit funding and annual Safe Harbor contributions.
• Prepare and process union benefit reports and payments for bargaining units (1199 RN, 1199 LPN, 1199/114 Services & Maintenance, 1199 Homecare Division).
• Administer check requests for specific benefits including FSA contributions, WageWorks commuter benefits, and 1199 Home Mortgage payments.
• Maintain secure and compliant payroll records in line with internal protocols.
• Assist the Payroll Director with ad hoc projects and assignments.

Qualifications

• Associate’s degree required.
• Minimum of 5 years of payroll experience, ideally in a lead or supervisory role.
• Strong knowledge of payroll practices, laws, and compliance standards.
• Experience with ADP Enterprise Version 6 or ADP Workforce Now preferred.
• Proficiency with Kronos or UKG Time & Attendance systems required.
• Advanced Excel skills (pivot tables, VLOOKUP).
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication, interpersonal, and customer service skills.
• Demonstrated ability to collaborate with senior leadership and cross-functional teams.
• Solid problem-solving and analytical skills.

Benefits

• Medical, Dental, Vision
• 403(b) with employer match
• Life Insurance
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Pet Insurance
• Tuition Reimbursement Program
• Paid Time Off (PTO)

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