Job Description
Description of the Position: This position serves in a central support role to the local Property Management office offering administrative assistance to the PM Recruiter and team. The ideal candidate will multi-task, use their honed organizational skills, juggle priorities and be a chameleon to the multitude of personalities met and addressed throughout the day. Handling phones, facilitating the application and onboarding process to include, but not limited to, initiating background checks, harassment and Fair Housing training, I9 completion, time-keeping set-up, new hire orientation, etc. This position will also assist with weekly payroll processing, approval requests, credit memos, assignment confirmations, candidate inquiries, accident reporting, labor law compliance adherence, and other administrative projects and responsibilities, as assigned. Additionally, this position is the true key and beginning of the staffing cycle. You will be interacting primarily with candidates, and your coworkers in a service-inspired, collaborative, and engaging manner. Uncovering talent, interviewing candidates, assessing skills, and identifying a match for open job orders are critical components of the role. All while engaging an optimistic, can-do spirit in a fast-paced environment while enjoying co-workers, remembering to laugh, and working hard for your own, employee- owned company. A bilingual skillset is a big plus. Essential Functions: - Heavy focus on providing recruiting and interview support for the territory to keep a robust candidate pool for open job orders
- Oversee job postings and follow posting protocol, utilize all available sourcing avenues, review resume submissions, initiate phone screens, set interviews, assist with reference checks and collaborate with Recruiter on leasing seminar preparation and/or facilitation (as needed)
- Central focus to provide administrative assistance for the territory to ensure policies and procedures are met and maintained
- Oversee the comprehensive onboarding process of new hires/rehires to include, but not limited to, initiating background checks, harassment, and Fair Housing training, I9 completion, time-keeping set-up, new hire orientation, forms completion, password reset requests. etc.
- Display steadfast commitment to meeting and fulfilling all compliance procedures and policies, stay educated and updated on changing protocol, careful to incorporate any revised procedures, laws, or otherwise into the day-to-day functions of the team
- Process weekly payroll in a time-sensitive, efficient manner. Gather outstanding timesheets, approval signatures, resolve discrepancies and meet payroll deadlines in connection with labor law standards and company policy
- Maintain “best of class” customer service with candidates, employees, clients, and co-workers. Display a positive approach to interactions, listen with an empathetic ear, and exercise resolution with a service mentality
- Collaborate with Recruiter to initiate and document quality assurance calls and Friday checks
- Channel and maintain an education mantra on safety with all temporary employees to minimize claims. Report any accident or injury to Human Resources immediately, regardless of the severity
- Apply timely follow-up in your daily routine
- Other duties or projects, as assigned
This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors. Equal Employment Opportunity.
Job Tags
Temporary work, Local area, Immediate start,