Job Description

POSITION:  Site Coordinator (Part-time, Seasonal, 20-30 hours/week) 

Serving schools within Westside Union School District. WUSD programs typically operate within the hours of 1:30pm - 6:00pm M-F, with occasional minimum days and extended hours for site preparation, trainings, meeting, etc. 

HOURLY PAY:  $20.75 (may vary based on qualifications/availability)

LOCATION:  Various School Sites Within Westside Union School District

START AND END DATE: July 22, 2025 to June 5, 2026

PRIMARY FUNCTION:

Directly responsible for the delivery and quality of outcome based programs and activities at a specific Club site. Provides mentorship and engages youth members in activities and programs, which enables them to develop self-confidence and reach their full potential as productive, responsible, caring citizens. Directs the planning, implementation and tracking of National Club Programs and Grant Funded Programs that will leave a positive impact on youth members, while maintaining a positive, safe environment and atmosphere at all times. 

KEY ROLES (Essential Job Responsibilities):

1. Plan and oversee the implementation of designated Site programs and activities that support Youth Development Outcomes.
2. Establish and maintain Site program goals and settings that insure the health and safety of members. 
3. Ensure that Site staff understand and effectively communicate standards of program; that they ensure program areas are safe and that School and Site equipment is maintained in good working condition.
4. Ensure the evaluation of Site programs on a continual basis and ensures programs/activities respond to member needs and address their gender and cultural diversity.
5. Allocate and monitor work assigned to program volunteers and staff, providing ongoing feedback and regular appraisal. Identify and support training and development opportunities for assigned volunteers and staff.
6. Oversee all Site record keeping and grant reporting and compliance including activities and events conducted, breakdowns of daily participation figures, notable achievements and any problems/issues and maintain a 20:1 member/staff ratio at all times. 
7. Ensure productive and effective performance by all program staff and volunteers.
8. Increase visibility of Site programs via posting of daily schedule, announcements of upcoming events and the dissemination of timely information for the development of advertising and promotion through mailings, fliers and media releases.
9. Develop and maintain positive and productive relationships with parents, members, school and staff.

PROFESSIONAL STANDARDS:

1. Leadership

• Develop commitment from members to ensure active participation in Programs and Activities.
• Empower members to be leaders through positive role modeling.
• Facilitate Grant Required Activities and National Program activities in the following areas: Character & Leadership, Education & Career Development, Health & Life Skills, The Arts, and Sports, Fitness, & Recreation.
• Provide recognition to members through positive validations, healthy incentives, and affirmation on a regular basis.
• Team building mentality is exemplified in all work done.
• Positively influence and uplift members and other affiliates.
• Ensure productive and effective performance by all program staff and volunteers.

2. Manage & Develop Resources

• Monthly program planning is required to ensure preparation and successful programs and activities.
• Attend and participate in Staff Training's, which is essential to professional development.
• Follow all policies and procedures at all times, including the Club’s Code of Conduct, which can be found in the Employee Handbook.
• Maintain case management files and other grant related paperwork and submit in a timely manner.
• Maintain organization and cleanliness of the Club site, with high regard for school property.

3. Communication

• Must be able to  inform  important and relevant information in Staff Meetings and to members, parents, co-workers, Unit Supervisor and other Boys & Girls Club affiliates.
• Must be able to  listen  to co-workers, parents, youth members and community and other Boys & Girls Club affiliates while maintaining a professional relationship and positive representation of the Club at all times.
• Must be able to  present  important and relevant information and/or presentations through program facilitation, staff meetings or training's, and/or other Boys & Girls Club events.
• Must be able to  write  and compose clear, concise, accurate written documentation and data reports.

4. Supervision, & Safety

• Must be able to supervise up to 20 youth and keep members engaged and safe during program time
• Ensure the safety standards are met by all site staff at all times.
• Provide sound and reasonable discipline to youth members at necessary times through written documentation (i.e. citation), and/or parent phone call.
• Practice and constantly be aware of safe practices like Crisis Management, Emergency Preparedness, CPR and First Aid, etc.
• Maintain a clean and orderly work space at all times.

5. Other Duties as Necessary

QUALIFICATIONS:

1. Expectations

• Must be at least 18 years of age and have valid identification
• Work experience with a Boys & Girls Club or other youth serving organization.
• Must have reliable transportation and the ability to get to and from work at the scheduled times.
• The Club has a mandatory overtime policy when required. This could extend your workday and/or may require working on Saturdays as needed. You must be available for this type of work schedule.
• This role involves travel between Club sites and requires the operation of a personal or Club vehicle. Employment is contingent upon maintaining a valid California driver’s license and a driving record that meets the insurance carrier’s underwriting requirements. Employees must remain insurable at all times during employment in this role.
• This role is eligible for mileage reimbursement for travel costs from site to site. 
• Must have CPR/First Aid Certification upon employment (Adult, Child, Infant preferred) - Must be an in-person training, online certifications will not be accepted. 
• Ability to organize, supervise, and reinforce positive behavior from members
• Must pass a background check, TB and drug test.
• Must obtain Serve Safe Certification as applicable to the site(s).

2. Education/Skills

• High school diploma or equivalent required
• Associates degree from accredited college or university or BA/BS preferred.
• Instructional Aide Qualified (Paraprofessional Test Required) 
• Enthusiasm and patience for working with children and passion about education.
• Meet Staff Training requirements

3. Physical Requirements/Work Environment

• Maintain a high energy level and positive representation.
• Be comfortable performing multi-faceted projects in conjunction with day-to-day activities.
• Must be able to work in loud environments and communicate clearly.
• Stand for four plus hours per day.
• Stoop, bend, climb, and walk frequently.
• Lift up to 40 pounds.

DISCLAIMER:

The information presented indicates the general nature of work and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. Employer or employee may terminate the employment relationship at any time with or without cause.

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