Job Description

Dabri is specialized in providing construction management and project controls services. We are seeking an Office Administrative Assistant/Billing Assistant Level I or Level II for our office and support in projects. The level of the position will depend on the experience of the candidate. This position is in person and will transition from part time to full-time, based on needs and performance.

The ideal candidate will perform  general accountant functions for main office in San Francisco; must possess good communication skills, a solid grasp of general office administration, HR, and billing principles, and exercise sound technical judgment. Under supervision, this position will require solving problems of low to medium difficulties and providing support to field staff. The responsibilities will include: working with internal and external parties to plan, develop and execute HR and billing plans, project controls, research, preparing project billing or other reports to assess accuracy and conformance; and other duties as assigned.

Scope of Work :

• Assist Finance and Accounting team with analyses of ongoing financial activity for the Bond Program.
• Identify discrepancies or inconsistencies and resolve expeditiously.
• Ensure invoice and encumbrance entries in accounting software are correct and supporting documentation is provided.
• Confirm sequencing and formatting of invoice and encumbrance entries are compatible with integration into accounting software.
• Resolve integration issues for invoices and encumbrances in accounting software.
• Review Bond Program invoices and encumbrances and process per accounting procedures.
• Evaluate and ensure bond compliance in regards to all payment requests.
• Conduct regular review and analysis of detailed transactions.
• Reconcile financial accounts.
• Analyze monthly accounting reports in order to maintain expenditure controls.
• Prepare and process debit/credit memos.
• Identify errors and develop innovative approaches to minimize risk of repeat discrepancies.
• Develop new reports to help provide transparency into Bond Program expenditures.
• Communicate with applicable construction and professional services vendors as needed.
• Work directly with outside team members on cost and invoice commitments and expenditure matters.
• Work effectively with other department personnel in order to resolve any invoice payment issues and obtain signatures of authorization on invoice matters.
• Other activities as needed as requested by the Finance and Accounting Manager.

Skills & Abilities:

• Effective  written , interpersonal, and  communication skills with the ability to work as part of a team involving staff, clients, and outside agencies
• Results-oriented and able to complete tasks on deadline with little supervision
• Ability to make good decisions using sound, professional judgment

Minimum Qualifications:

• 1-3 year of professional relevant experience required;
• College certificate or Bachelor’s Degree in business or related degree/certificate required.
• Ability to work with business enterprise software and create and analyze reports
• Ability to perform historical trend analysis
• Ability to work independently and in a team environment
• Ability to work in a fast-paced environment
• Ability to communication and present effectively
• Prefer, local residents
• Valid California Driver’s License and  Work Permit (Green card/US Citizen)Required

Dabri Inc. is an Equal Opportunity Employer.

Indicate your interests either in the position in the subject of the email. Please email a cover letter, resume, project details,  and expected salary .

Our firm is an Equal Opportunity Employer and drug-free workplace.

No relocation or H-1 Visa assistance is available.

Job Types: Part-time to Full-Time (San Francisco)

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person, in San Francisco 

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