Job Description

HR Specialist

Reports To:  Sr. HR Generalist, up to CHRO

Direct Reports:  None

FLSA Status:  Exempt

Employment Type:  Full Time

Position Overview:  The HR Specialist will aid in the administration and support of HR processes, procedures, systems, and our great team members.  Bilingual in Cantonese is preferred.

Essential Job Functions:

• Perform data entry into HRIS for all new hires, changes, LOA’s and terminations.
• Maintain HRIS accuracy for all employee records.
• Review timecards, ensure accurate timekeeping prior to payroll being processed.
• Answer payroll and benefit related questions.
• Assist with E-Verify and I-9’s.
• Assist with background check and drug screen process.
• Assist all union and non-union employees with annual open enrollment for benefits.
• Assist in handling leave management for the site (FMLA, STD, ADA, W/C).
• Facilitate new hire orientations and assist with onboarding process.
• Recruit for hourly employees, work with temporary agencies, manage agency relationships.
• Facilitate the internal job promotion and interview process.
• Complete all monthly and quarterly union reports.
• With assistance from Corporate HR team, help with leaves of absences and site injury reporting.
• Track plant employees’ attendance, vacation, and time off requests.
• Maintain plant access control system including employee picture badges.
• Assist HR team with projects.
• Serve as first point of contact for employees with HR needs.
• Coordinate and facilitate a variety of employee meetings and engagement events.
• Proper record keeping and employee file maintenance.
• Update and maintain current job descriptions.
• Track, monitor and coach employees and supervisors on weekly attendance.
• Assist EHS Coordinator to ensure compliance with annual Safety and Health compliance training.
• Responsible for assisting with employee relations issues including but not limited to counseling, coaching, and corrective actions.
• Ensure compliance with Chicago ordinances and state and federal regulations as well as annual trainings.

Non-Essential Job Functions:  Other duties as assigned.

Training:  Provided on the job and supplemented with external seminars/classes.

Qualifications:

• Education & Certifications:  Bachelor’s Degree required.
• Experience:  Minimum of 3 years prior HR experience required. Manufacturing experience highly preferred.
• Bilingual in Cantonese is  preferred.

Key Competencies:

• Excellent verbal and written skills, ability to communicate clearly and effectively with all levels within the organization.
• Professionalism at all times and treating others with respect and appreciation.
• Must work well in a fast paced environment and under pressure with competing priorities.
• Accept responsibility for own actions and ensure strong follow-up on commitments.
• Ability to handle sensitive and confidential situations and documentation.

Physical Requirements:  Long periods of sitting or standing at an individual work station, heavy computer work.

Working Conditions:  Temperature-regulated office environment.

EEO Statement:  National Safety Apparel provides equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, handicap, disability, ancestry, age, veteran status, marital status, sexual orientation or any other protected group status as defined by law.

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