Job Description

Position : Executive Assistant

Working Schedule : 8a-5p CST

Salary Range :$2,500-$3,000 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Job Summary:
We are seeking a highly organized and detail-oriented Executive Assistant with a finance background to provide high-level administrative support to senior executives. The ideal candidate will have a strong understanding of financial principles, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment. This role requires discretion, professionalism, and the ability to anticipate needs while ensuring the smooth operation of executive functions. Serve as the strategic right hand across all business and personal matters

Job Responsibilities

• Serve as the strategic right hand across all business and personal mattersProvide administrative support to senior executives, including managing schedules, coordinating meetings, and handling correspondence
• Assist in financial reporting, budgeting, and analysis as needed
• Prepare and edit presentations, reports, and financial documents
• Manage confidential information with the utmost discretion and professionalism
• Coordinate travel arrangements, expense reporting, and logistics for meetings and events
• Act as a liaison between the executive team and internal/external stakeholders
• Support special projects and initiatives related to finance and business operations
• Maintain and organize records, ensuring timely follow-ups on key action items
• Serve as the strategic right hand across all business and personal matters
• Calendar and inbox management
• Project coordination across multiple companies
• Vendor coordination and follow-ups
• Personal tasks and errand oversight (virtual)
• Research and problem-solving
• Communication with internal and external parties
• Proactive workload triage and time optimization
  
   

Requirements / Job Qualifications

Hard Skills Required:

• 3+ years proven experience as an Executive Assistant
• Strong understanding of financial reports, budgeting, and data analysis
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and financial software/tools
• Strong English communication (spoken + written)
• Operational support, EA experience, or Chief of Staff exposure
• Project coordination or light project management
• Familiarity with remote tools (Google Suite, Slack, Trello, etc.)
• Experience with Xero Accounting tool is preferred
• Comfortable working autonomously and managing diverse responsibilities
  
   

Soft Skills Required:

• Exceptional verbal and written communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• High level of integrity and ability to handle sensitive information confidentially
• Exceptional common sense and critical thinking
• Emotionally intelligent, direct, and professional
• High ownership mentality; gets things done without handholding
• Able to manage upward and communicate clearly
• Mature, confident, adaptable
• Not easily flustered; solution-focused under pressure

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