Job Description

Monumental Weddings and Events is looking for a driven, service-minded Event Coordinator to join our team. We’re seeking someone with strong follow-through, excellent communication skills, and a passion for building memorable experiences. If you're naturally organized, client-focused, and confident handling both the sales and execution sides of events — let’s talk.

We operate in a space unlike any other — literally. Monumental Weddings and Events is the leading venue in the Indianapolis funeral and cemetery industry. We’ve been featured in print, online, and on television, and we’ve built a name for ourselves by creating unforgettable events in one-of-a-kind spaces.

What You’ll Do

Sales + Client Management

• Respond to event and wedding leads within 1 business day via The Knot, WeddingWire, Tripleseat, and more.
• Schedule and lead venue tours with prospective clients.
• Track leads and client interactions using Tripleseat and other tools.
• Assist the Weddings & Events Manager to manage contracts, booking confirmations, and event planning meetings.
• Assist the Weddings & Events Manager to upsell services such as bar packages, add-ons, and day-of coordination.

Event Execution + Vendor Coordination

• Act as the primary point of contact on event days, ensuring everything runs smoothly.
• Coordinate directly with clients and vendors before and during the event.
• Lead planning and logistics meetings.
• Assist with setup, timelines, and general execution of weddings and private events.

Marketing + Social Media

• Post 3–4 times per week across Facebook, Instagram, and TikTok (including reels).
• Collaborate with our VP of Marketing on promotional materials.
• Gather and upload photos from past events for marketing use.

What We’re Looking For

• 2+ years of experience in event coordination, venue sales, or hospitality.
• A clear, professional communicator who thrives in fast-paced environments.
• Someone who is organized, resourceful, and confident juggling multiple events.
• Familiarity with Tripleseat or event management tools is a plus.
• Strong understanding of social media platforms and content creation.

Work Environment

• This is an on-site position based at Monumental Weddings and Events in Indianapolis.
• Must be able to stand and walk for extended periods during tours, event setups, and coordination.
• Requires flexible scheduling, including evenings, weekends, and holidays, based on the event calendar.
• Regular use of a computer and office equipment for email communication, scheduling, and CRM systems.
• Must be able to lift and carry items up to 50 pounds, including event materials such as linens, décor, and bar supplies.
• Fast-paced, client-facing environment requiring strong multitasking and problem-solving skills.

Work Perks + Benefits:

• Health insurance – Medical, Dental & Vision
• Disability insurance
• Life insurance
• Flexible spending account and/or Health Savings Account
• Paid time off
• 401(k) matching
• Employee Discounts
• Tuition reimbursement
• Wellness Reimbursement program

If you’re proactive, organized, and ready to grow with a unique and creative events team — we’d love to meet you.

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