Job Description
Allegiance Crane & Equipment is seeking a detail-oriented and organized Administrative Assistant with experience in the rental or construction industry , and a background in dispatch coordination to join our team in Fort Myers, FL .
The ideal candidate will support daily office operations, and have a strong attention to detail and the ability to communicate effectively in both written and verbal communication.
Key Responsibilities:
- Provide general administrative support including data entry, filing, scanning, and document management
- Answer phone calls and general email inquiries.
- Respond to customer inquiries with professionalism
- Coordinate and dispatch field team members to job sites based on project schedules and customer needs.
- Facilitate the onboarding process of new team members according to the Company's new hire process.
- Assist with billing and invoicing.
- Ensure compliance with company policies and safety regulations
Qualifications: - 2+ years of administrative experience, preferably in the construction, equipment rental, or related industries
- Prior experience with dispatching or coordinating field operations is highly desirable
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with rental or dispatch software is a plus
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Ability to multitask in a fast-paced environment
- High school diploma or equivalent required; Associate’s degree preferred.
Physical Requirements
Must be able to sit at a computer, read computer screen, and input information for long periods of time. Sharing office space is a possibility. Some light travel could be required. Must be able to move about office as needed. Must be able to lift up to 5 pounds.
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Allegiance Crane & Equipment is an EEO Employer.
Job Tags
Full time, Flexible hours,