Job Description

Location: West Allis, WI

Company: Roman Electric Co., Inc. 

Job Type: Full-Time

Administrative Assistant – Electrical & Plumbing Commercial Services  

Are you organized, detail-oriented, and ready to support a dynamic team in the commercial construction industry? Roman Electric Co., Inc. is seeking a skilled Administrative Assistant to support both our Electrical and Plumbing Commercial Services divisions. In this pivotal role, you’ll ensure smooth office operations, coordinate key project details, and serve as a critical communication link between clients, vendors, and internal teams.

What You'll Do:

• Office Operations: Manage incoming calls, emails, and correspondence in a professional and organized manner.

• Calendar Management: Coordinate appointments, meetings, and project deadlines for both the electrical and plumbing commercial service teams.

• Document Preparation: Prepare and organize contracts, proposals, work orders, purchase orders, and other project documents for both divisions.

• Client Communication: Serve as a key point of contact for client inquiries and updates, and relay information to appropriate team members.

• Project Coordination: Schedule site visits, coordinate with contractors and subcontractors, and track project milestones across departments.

• Billing Support: Assist with billing by preparing necessary documentation for accounting once jobs are completed.

• Data Entry & Record Keeping: Maintain accurate records and input project-related data into databases or software systems.

• Team Support: Provide general administrative support including filing, scanning, and photocopying for both teams.

• Miscellaneous Tasks: Support management with special projects and administrative duties as needed.

What We’re Looking For:

• High school diploma or equivalent required.
• Prior administrative experience (construction or service industry preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Basic knowledge of electrical or plumbing terminology and project coordination is a plus.
• Professional discretion and ability to manage confidential information.

Work Environment & Physical Demands:

• Office-based role with the flexibility to sit or stand at your desk.
• Regular use of standard office equipment and technology.

Ready to make an impact and help keep commercial service operations running smoothly? Apply today to join the team at Roman Electric Co., Inc. — where your support powers our success!

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